Key dates

  • Paper submission deadline:
    30 September 2016


Information for presenters

Oral presentations

The lecture theatre is equipped with the following audio-visual equipment:

  • Data Projector
  • Screen
  • Remote mouse/laser pointer
  • Lectern and microphone
  • Lapel and/or hand-held radio microphones

Speakers are requested to bring their presentation on a USB in .pdf format and hand it to the venue technician based in speaker preview room at the Royal Geographical Society. To optimise compatibility, particularly for the inclusion of multimedia components, speakers should include the original files so that it can be re-embedded if necessary.

Direct connection of personal laptops (with set up in the break prior to the corresponding session) is an acceptable, but not preferred alternative, and must be agreed with the stage technician in advance. Mac users should ensure that they bring the correct connection cable (VGA) with them.

The electrical current in the UK is 230v AC and 3 pin plug sockets. If you need an adapter, please bring one with you. Adaptors can be purchased from the airport.

The lecture theatre is reasonably large, so speakers should use a minimum 16-point font size in PowerPoint slides to ensure legibility. Presenters are asked to prepare their talks to match the allocated times which will be enforced by the session chairs.

Poster presentations


Posters will be on display in the conference venue (Royal Geographical Society) with four dedicated poster sessions as scheduled in the programme. During poster sessions, presenting authors are asked to stand close to their boards to answer questions and facilitate discussions on their work.

Posters must be no larger than A0 in size (84.1 x 118.9 cm / 33.1 x 46.8 inches), in a portrait format. If your poster does not fit within these dimensions, we cannot guarantee it will be displayed. Fixing material will be supplied. Posters boards will be positioned as shown in the image to the right.

Please note that there are no onsite facilities for printing posters, a local print shop (Prontaprint,11 Old Brompton Road,South Kensington, London, SW7 3HZ) can print posters, ideally from files sent in advance for collection. Please email for further information.

Poster mounting information

To ensure that poster presenters can attend all conference sessions, the conference Scientific Secretaries will support the onsite logistics of the poster sessions and will manage the mounting of posters on and off the poster boards.

Posters will be on display during the relevant poster session and throughout the following day.

Instructions for presenting poster authors:

  • If possible, please add your poster number to your printed poster (a pencil/pen mark or sticker on the reverse)
  • Please label your packaging/poster tube with your poster number
  • Posters should be handed in and collected from the poster desk at the RGS cloakroom
  • Poster session 1 posters should be handed in on Sunday or Monday (before 1200) and collected Tuesday (1530 - 1900)
  • Poster session 2 posters should be handed in on Monday (after 1200) and collected Friday (before 1200)
  • Poster session 3 posters should be handed in on Tuesday and collected Friday (1530 - 1900)
  • Poster session 4 posters should be handed in on Wednesday (before 1400) and collected Saturday (before 1600)



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